Privacy Statement

Academic Insight Journal of Multimedia & Information Engineering (AIJMIE) respects your privacy and is committed to protecting your personal data. This Privacy Statement explains what information we collect, how we use it, and your rights under applicable data protection laws.

1. Data We Collect

  • Registration data: name, email address, affiliation.
  • Submission data: manuscript files, metadata (title, abstract, keywords).
  • Usage data: pages visited, IP address, browser type (collected via cookies and server logs).
  • Reviewer data: name, email, institutional affiliation, review reports.

2. Purpose of Processing

We process your data to:

  • Manage user accounts and submissions;
  • Conduct peer review and editorial decisions;
  • Provide site functionality (e.g. cookies for login sessions);
  • Analyze site usage and improve our services;
  • Comply with legal and funding requirements (e.g. Crossref DOI registration).

3. Legal Basis

We rely on the following legal bases under GDPR and similar laws:

  • Contractual necessity: to provide submission and review services;
  • Legitimate interest: to operate and secure our website;
  • Consent: for optional features like email alerts;
  • Legal compliance: to fulfill archival and indexing obligations.

4. Data Sharing

  • Service providers: our hosting provider and analytics (e.g. Google Analytics).
  • Indexing agencies: CrossRef, DOAJ, PubMed for metadata registration.
  • Regulatory authorities: if required by law.

5. Cookies & Tracking

We use cookies to maintain your session, remember preferences, and collect anonymous usage statistics. You can disable cookies in your browser, but some features may not function.

6. Data Retention

User and submission data are retained for as long as necessary to provide our services and meet legal obligations. Manuscript files and review reports are archived indefinitely for scholarly record-keeping.

7. Your Rights

You have the right to:

  • Access and correct your personal data;
  • Request deletion of your account (subject to retention for legal compliance);
  • Withdraw consent where processing is based on consent;
  • Lodge a complaint with your local data protection authority.

8. Contact Us

If you have any questions or wish to exercise your rights, please contact:

Journal Manager
Academic Insight Journal of Multimedia & Information Engineering
Email: editor@academicinsight.org
Website: https://academicinsight.org/

Last updated: 8 June 2025